Are you responsible for the daunting task of getting all of your co-workers to and from a corporate event? What if we told you that you could check off booking transportation for your company’s 2017 events before you even ring in the new year? Believe it or not, it is possible to make booking transportation the easy part of the planning. Here are tips on where to start and resources to ease the process.
1. The Basics
Whether everyone will be coming from the same place or various locations, be sure to set clear pickup spots and times and communicate that to all your coworkers. In addition to keeping passengers in the loop, having one point person within each group will help to bridge any communication gaps between driver and passengers. The buses are big, but they still need to find you and let you know they’re there!
2. Deciding on Vehicle Size and Shuttle Options
What is the style of the event, and what will the guests be expecting? Do you want everyone traveling together in one large coach bus? Is part of the outing the ride itself? Is a nostalgic vibe part of the theme…yellow school bus, anyone? Knowing what style of vehicle you need and how many passengers you’d like to move are key factors to have in mind before looking for options and pricing. If you want some suggestions, Buster.com’s here to help.
3. Getting Quotes
The part of the event that feels like an afterthought can easily become an event all in itself. Calling operator after operator only to get wildly different quotes is an outdated system. And good luck actually getting a response. Don’t start twiddling your thumbs yet – they’ll get sore. With Buster.com, we already did that legwork for you. Just answer a few questions about your trip, and you’ll see prices and vehicle options instantly. All of the operators have already been vetted by our team, so you can rest assured knowing you are in good hands. And gratuity is already included, so no need to carry a wad of cash with you.
Do you want the driver to meet at a certain corner? Do you need ample time to set up gift bags on the seats prior to passengers boarding? Do you want the vehicle shuttles to stagger their departure times? The more clear the requests are before the day of the trip, the more likely it will be a smooth ride. We’ll also let you know your driver’s name and phone number for any last minute details.
5. Account Management
Setting up a corporate account is the easiest way to organize all of your trips in one place. While you’re in the Buster trip builder, you can save and share your trip with your team for easy approval and input. We accept credit cards so feel free to use the corporate card - it won’t be charged until 7 days before the trip, and cancellations outside of that period are free, so no harm in booking early. Your account profile includes your history of searches and bookings, so you can easily compare month-to-month and know what to expect when budgeting with your team.
A little prep work goes a long way, and these steps are sure to cut your transportation booking time in half. Time better spent actually enjoying your event!
Use code OrgOrg10 for 10% off your first Buster.com booking.
Samantha is Buster's Customer Communications Manager and is one of the real life humans behind the Buster.com chat box. Born and raised in sunny South Florida, her current home in the Big Apple has yet to turn her into a jaded New Yorker.